ContractorAI -- Run Tighter Projects. Win More Bids.

The Real Problem

Running a GC business is a second full-time job.

Most contractors are excellent builders. The administrative side -- bids, paperwork, chasing subs, tracking scope changes -- pulls you away from the work that builds your reputation.

Estimates That Take All Day

A detailed estimate for a mid-size remodel can take six to eight hours done manually. Multiply that by every bid you want to chase, and the math breaks down fast. You stop pursuing work because estimating costs too much time.

Change Orders Falling Through

Verbal approvals. Text messages. A quick handshake on site. Change orders that were never formally written cost GCs an average of twelve percent of project margin each year. The work gets done; the money does not get collected.

Sub Scheduling Chaos

Coordinating three trades across two jobs with a one-day buffer is a puzzle most PMs solve with phone calls and crossed fingers. When a plumber is late, the electrician waits, and you absorb the cost of a day you cannot bill.

Documentation That Piles Up

Lien waivers, insurance certs, permit copies, sub agreements. Each job generates hundreds of documents. Tracking them across email folders and desktop drives is a liability you live with until it becomes a dispute.

Cash Flow Surprises

A project that looked profitable in the estimate turns thin by closeout. Untracked scope creep, late draw approvals, and missed retention cutoffs chip away at margins that were not wide to begin with.

Clients Who Feel Out of the Loop

Clients who feel uninformed become clients who call three times a day. Without structured progress updates, small questions become big anxieties, and referrals that should have happened, do not.

What ContractorAI Does

Every piece of the job, handled.

From the first site walk to the final lien release, ContractorAI keeps the paperwork moving so you can keep the crews moving.

AI Estimate Builder

Upload a scope document, drawing set, or a description of the job. ContractorAI reads the requirements and generates a line-by-line estimate in minutes, pre-loaded with your saved labor rates, material markups, and overhead formulas. Review it, adjust any line, and send a professional PDF to the client before your competitor has finished their takeoff. Contractors using the estimate builder report getting to first draft in under 30 minutes on jobs that used to take a full afternoon.

Change Order Capture

Every scope change gets a logged, signed record. Type a quick description on site, ContractorAI drafts the CO, prices it from your rate cards, and sends it to the client for e-signature before you get back to the truck. No more verbal agreements that become disputes at closeout.

Sub Scheduler

Connect your subcontractor roster. ContractorAI maps their committed days against your project timelines and flags conflicts before they become delays. Automatic reminders go out 48 hours before a sub is scheduled, cutting the ghosted-Tuesday problem that every GC recognizes.

Document Vault

All contracts, certs, permits, and lien waivers are stored per-project, automatically named, and searchable. When an owner's rep requests the plumber's insurance cert on a Friday afternoon, you send it in thirty seconds instead of forty minutes of digging.

Daily Progress Reports

Log progress in under two minutes from the job site. ContractorAI formats your notes and photos into a clean client-facing update, delivered automatically each evening. Clients stay informed, calls drop, and your reputation for transparency compounds with every project.

Getting Started

Three steps from sign-up to first bid.

No implementation consultant. No training week. If you can fill out a job scope, you can use ContractorAI from day one.

Step 01

Set Up Your Company

Import your rate cards, markup formulas, and sub roster. This takes about 20 minutes and most contractors complete it the same afternoon they sign up. ContractorAI learns your cost structure so estimates come out pre-priced for your business, not generic industry averages.

Step 02

Create Your First Project

Drop in the scope document or describe the job. ContractorAI builds a complete project file: estimate draft, schedule template, document folder, and client communication channel. Everything a job needs, ready in minutes. Add your subs and assign start windows.

Step 03

Run the Job from the App

From first dig to punch list, log progress, capture COs, and send updates from your phone. ContractorAI keeps the back office current while you stay on-site. At closeout, your job file is complete, documented, and ready for any lender audit or dispute that follows.

From the Field

Contractors who switched from spreadsheets.

Early access GCs who moved from email threads, yellow pads, and manual takeoff to ContractorAI.

★★★★★

"I was spending Sunday evenings doing estimates. Now I run them Tuesday morning in 30 minutes before the crew meeting. That time goes back to my family, not to spreadsheets."

Derek S.General Contractor, Colorado

★★★★★

"The change order feature alone paid for a year of the subscription in the first two projects. I used to let small COs go because the paperwork felt like more trouble than the dollars. That era is over."

Linda M.Residential GC, Texas

★★★★★

"Sub scheduling was my biggest headache. Having ContractorAI flag conflicts before I commit to a timeline saved me from two delay claims this season. That is real money on jobs with thin margins."

James K.Commercial GC, Georgia

Simple Pricing

One price per active project. No seat fees.

Pay for what you are building, not a seat count that grows every time you bring on an office manager or a second PM.

Solo

1 to 3 active projects

$79

per month, billed monthly

+ AI estimate builder
+ Change order capture
+ Document vault (5 GB)
+ Daily progress logs
+ Up to 5 subcontractors
+ Email support

Start Free Trial

Answers before you commit.

If your question is not here, reach us directly at the contact below. We respond within one business day.

Does ContractorAI replace my estimating software?

It can, but it does not have to. If you use dedicated takeoff software for complex commercial work, ContractorAI can import that output and layer in your markup and labor formulas. For most residential and light commercial GCs, ContractorAI handles the full estimate workflow without any separate tool.

Is my job data secure?

All data is encrypted at rest and in transit. Your project files, client information, and financials are stored on SOC 2 Type II compliant infrastructure. Your data is never shared with third parties, and you can export everything at any time with no penalty.

What if I exceed my plan's project count?

You can upgrade your plan at any time mid-month and pay only for the remaining days. There is no penalty for growing. If a project closes and you drop below your threshold, downgrade at your next billing cycle. We prorate in both directions.

Does ContractorAI work on mobile?

Yes. The daily progress log and change order capture tools are built specifically for on-site use on a phone. Full estimate building is faster on a desktop, but you can review, approve, and send from anywhere. The app is web-based and works on any modern browser without an install.

Can I import my existing rate cards and templates?

Yes. ContractorAI accepts CSV uploads for rate cards and material lists. If you have estimate templates in Excel or Google Sheets, our onboarding team will help you migrate them during your trial. Most GCs are fully set up within 48 hours of signing up.

What kind of support is included?

Every plan includes email support with responses within one business day. Crew and Builder plans receive priority queuing. The Builder plan includes phone support during business hours. We also maintain a searchable help library and short video walkthroughs for every core workflow.

Run Tighter Projects.Win More Bids.

Running a GC business is a second full-time job.

Every piece of the job, handled.

AI Estimate Builder

Change Order Capture

Sub Scheduler

Document Vault

Daily Progress Reports

Three steps from sign-up to first bid.

Set Up Your Company

Create Your First Project

Run the Job from the App

Contractors who switched from spreadsheets.

One price per active project. No seat fees.

Answers before you commit.

Start your free 14-day trial today.

Run Tighter Projects.
Win More Bids.