Childcare AI writes daily reports, sends parent updates, logs incidents, and tracks billing so your staff can focus on the children, not the clipboard.
The average center director spends 3 to 4 hours every day on tasks that have nothing to do with caring for children. Daily reports, parent texts, incident forms, billing follow-ups -- it is the same loop every single day, and it never ends. That is time stolen from your staff, your families, and the reason you opened this center in the first place. Childcare AI absorbs the administrative layer so your team can do the work that actually matters.
Childcare AI connects to how your team already works and fills the gaps with intelligent automation. No new workflows to learn from scratch. No apps your teachers will abandon by Thursday.
Staff enters quick observations -- meals eaten, nap duration, activities, mood -- and Childcare AI writes polished, parent-ready daily summaries for every child enrolled. Consistent tone, professional language, zero extra time.
Automated pickup confirmations, sick-day alerts, and afternoon update notifications sent to parents via SMS or in-app message. Every conversation is logged in one searchable place, not scattered across personal phones.
Staff describes what happened in plain language. Childcare AI structures a state-compliant incident narrative with timestamps, witness fields, parent notification records, and required disclosures already formatted for your licensing board.
Health records, emergency contacts, immunization forms, and subsidy authorization all collected digitally, stored securely, and auto-flagged when anything is missing or expired. No more paper chase at the start of each school year.
Automated reminders go out before and after due dates. Subsidy schedules are tracked separately from private-pay families. Directors see outstanding balances at a glance without opening a single spreadsheet.
Real-time tracking of child-to-staff ratios by room throughout the day. When a teacher steps away or enrollment changes, Childcare AI flags the gap before your licensing inspector does.
No long onboarding calls. No IT department. No months of training. Most centers are fully configured in under two hours and running live before the next school day.
Upload your current enrollment list or connect from your existing management software. Childcare AI maps each child profile automatically and preserves your room structure.
Set your rooms, ratios, tuition rates, billing schedule, and communication preferences. Add staff accounts with role-based access. Most directors finish this in under an hour.
Teachers use the mobile app to log quick observations throughout the day. Childcare AI handles the reports, messages, and compliance flags in the background without interrupting classroom time.
Every family receives a personalized end-of-day summary. Pickup confirmations and center-wide announcements go out on your schedule with no manual work from your team.
"We went from spending 90 minutes on closing paperwork to about 15. Staff morale went up noticeably. Parent complaints about slow updates dropped to zero within the first month."
"The incident report tool alone is worth the subscription. I used to dread those forms. Now they are structured and ready in under three minutes and I know they meet state requirements."
"Parents used to text my personal number all day long. Now everything routes through the parent hub and I actually have time to lead my staff instead of answering pickup questions."
Start free for 14 days. Cancel anytime. No per-child fees, no per-message charges, no feature gating that forces you to upgrade every time you need something useful.
It can, or it can run alongside what you already have. We integrate directly with Procare, Brightwheel, and HiMama. Most directors find they consolidate over time because the overlap in features makes paying for two platforms hard to justify. But you choose the pace.
Yes. All child records are encrypted with AES-256 at rest and in transit. Our infrastructure runs on SOC 2 Type II certified data centers. We never share family data with third parties and sign a Business Associate Agreement with any center that processes protected health information.
Most centers complete their core configuration in a single afternoon. We provide a step-by-step setup guide, video walkthroughs, and live chat support during your first two weeks. Growth and Center plans include a scheduled onboarding session with our team if you prefer guided setup.
The staff mobile app is designed for people whose hands are busy all day. Large tap targets, minimal menus, and voice-to-text input throughout. Most teachers are comfortable within the first 20 minutes of using it. Center plan customers can request in-center training if they want a hands-on session.
Yes. Every enrolled family gets a secure parent portal where they can read daily reports, download forms, check billing history, and message the center directly. It runs in any smartphone browser with no app download required on the family side.
We send you a heads-up at 90% capacity and automatically unlock a 30-day grace window before prompting you to upgrade. We do not cut off access mid-month. Growing your enrollment is a good problem and we treat it that way.
Start your 14-day free trial today. No credit card required. Setup takes under two hours. Cancel with one click if it is not working for you -- though it will be.
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