StaffingAI broadcasts shifts to your bench, screens for availability, handles confirmations, and updates clients automatically. Stop burning coordinator time on phone tag and start placing faster.
The Problem
The staffing agency model runs on speed and reliability. But when a shift opens at 6 AM on a Tuesday, your coordinator spends two hours on the phone, your client is anxious, and you are burning coordinator salary on work that should take ten minutes.
Your best coordinators spend 60 percent of their time dialing workers who may not pick up, running down lists that are always stale, and documenting results manually into a spreadsheet no one fully trusts. That is not coordination. That is phone labor.
A worker who confirms verbally carries a 21 percent no-show rate industry-wide. Without automated day-before and day-of reminders backed by real accountability, you absorb that risk entirely. One bad week and a client starts shopping your competitors.
I-9 verification, background check statuses, drug screen expirations, and work authorization renewals all require manual tracking across spreadsheets, email chains, and filing cabinets. A missed renewal means a placement that fails compliance on day one at the client site.
When a client has to ask "did you fill my shift yet?" you have already lost credibility on that account. Manual update processes guarantee your clients are always waiting for information you already have. That reactive dynamic costs you renewals.
What StaffingAI Does
Built for temp agencies, light industrial staffing, and healthcare staffing operations with 50 to 500 active workers on your bench. Not a generic scheduling tool. A purpose-built staffing operations platform.
The moment a shift opens, StaffingAI broadcasts it to every eligible worker via SMS, push notification, and email simultaneously. Workers reply with a single tap. The first qualified confirmation locks the shift and cancels the broadcast for everyone else automatically. No coordinator involvement required.
Filter broadcast pools by skill set, required certification, location radius, prior client history, and reliability score. Workers who ghost frequently drop to lower priority in the queue. Workers with strong fill records get first broadcast on every shift. The matching engine learns from each placement.
Confirmation requests fire at 24 hours and again at 2 hours before shift start. Workers who do not reconfirm get an automatic follow-up. If no response arrives within the window, the system reopens the shift and starts the next broadcast round without any coordinator touching it.
Every client account gets a real-time status dashboard: shift filled or still open, confirmed worker name, estimated arrival time, and any active compliance flags. Your clients stop calling your coordinators because they already know what is happening before they think to ask.
Track I-9 status, background check dates, drug screen expirations, and required certifications per shift type. StaffingAI flags compliance gaps before you dispatch a worker to a client site. Catch problems when you can still fix them, not after a client reports them.
See which coordinators fill fastest, which client accounts have the highest no-show exposure, and which workers on your bench are genuinely reliable versus those who accept shifts and ghost. Data replaces instinct and makes every staffing decision defensible.
How It Works
Connect your existing ATS or run StaffingAI standalone. Setup takes 30 minutes. Your first auto-filled shift typically happens within 48 hours of going live.
Enter shift details via the StaffingAI dashboard, connect your ATS to sync automatically, or simply forward a client email and let the parser extract location, start time, duration, and required skills. No manual data entry for routine shifts once templates are configured for each client site.
The matching engine selects every eligible worker based on your criteria and sends a targeted SMS broadcast within 60 seconds. Workers reply YES or NO from any phone. The first qualified YES wins the shift and receives full details. All others receive a polite decline notification automatically.
The moment a shift fills, the client portal updates in real time. The placed worker receives a shift confirmation with site address and reporting instructions. Your coordinator gets a summary notification. No calls required. No status updates to send. The system handled it while your coordinator was already working their next task.
What Agencies Are Saying
Results from light industrial, commercial cleaning, and healthcare staffing operations that integrated StaffingAI into their daily dispatch workflow.
"We used to have two coordinators dedicated to shift filling every morning. Now one coordinator handles the same volume and has real time to recruit. The ROI was obvious in the first week. I should have automated this two years ago."
"Our largest healthcare client threatened to pull their contract after three no-shows in one month. Since StaffingAI, we have had zero no-shows in four months. That account is now our anchor contract and they have increased their weekly orders by 40 percent."
"The compliance checklist alone paid for this. We caught three workers with expired certifications before they reached a client site. That is three potential contract violations avoided in the first 30 days. No other tool had flagged those gaps."
Pricing
Start with a 14-day free trial. No credit card required. Cancel anytime. Every plan includes a guided onboarding call in your first week so your first auto-filled shift happens fast.
For agencies with up to 50 active workers
For agencies with 51 to 200 active workers
For agencies with 200 or more active workers
All plans include a 14-day free trial. No credit card required to start.
Common Questions
No. Workers respond to StaffingAI broadcasts via standard SMS. No app download is required at any point. The system works with any cell phone that can receive text messages. An optional web app is available for workers who prefer it, but it is never required and never a barrier to a worker accepting a shift.
Growth and Scale plans include native integrations with Bullhorn, JobDiva, TempWorks, and Avionte. The Starter plan supports import and export via CSV for agencies not yet on a full ATS. Custom API integrations are available for Scale plan customers with unique system requirements.
Most agencies have basic configuration live within 30 minutes of signup. Full ATS sync and client portal setup typically takes 2 to 4 hours with our onboarding team. We schedule a 30-minute kickoff call with every new customer on day one to ensure the first broadcast goes out clean.
Yes. Growth plan supports up to 5 coordinator accounts with shared visibility. Scale plan supports unlimited coordinators across multiple branches with role-based permissions so each coordinator sees only their assigned client accounts and worker pools.
You define the escalation workflow. If no worker confirms within your specified window, StaffingAI can automatically re-broadcast to a secondary worker pool, notify a coordinator via SMS alert, or escalate to a manager notification. You set the rules once per client type; the system executes them on every open shift automatically.
All data is encrypted in transit and at rest using AES-256. StaffingAI is SOC 2 Type II certified and built to meet CCPA requirements. Worker personally identifiable information is stored in a segregated data environment and never shared with third parties. Data retention policies are configurable to match your state and regulatory requirements.
Get Started Today
14-day free trial. No credit card required. Most agencies place their first auto-filled shift within 48 hours of going live. Setup is 30 minutes.