Microsoft's new data lifecycle policies are changing which files stay and which get deleted. OneDrive Retention Compliance ensures you keep what matters and meet audit requirements without manual work.
Request AccessMicrosoft has introduced new data retention and expiry policies for OneDrive that catch most IT teams unprepared. Files may expire automatically based on policies you did not fully configure. Retention requirements vary by organization structure, department, and document type. Compliance obligations often conflict directly with accessibility and discovery needs.
Manual tracking fails. Spreadsheets do not scale to hundreds of thousands of files. When critical documents are deleted without warning, you lose attorney work product, tax records, or patient files. Audits fail. Regulators find violations. Your firm faces fines. Worse, destroyed data can become a liability in litigation when the other side claims you destroyed evidence.
You need clarity. Which data do you have. Which policies apply to it. When will it be deleted. What actions can you take. You need documentation that survives an audit. You need it automated so human error is not the failure point.
OneDrive Retention Compliance discovers your entire data landscape, maps policies to assets, and automates lifecycle management while keeping you in control.
Automatically scan your OneDrive tenant. Identify all shared files, collaborative documents, archived data, and shadowed content. See what you have. Know where it lives. Establish a baseline.
Connect Microsoft retention labels, lifecycle policies, and legal holds to your actual files. Understand which policies apply to which data without guessing. See policy conflicts before they cause problems.
Know exactly when each file will be deleted. Get alerts 90 days, 30 days, 7 days before expiry. Prevent surprise data loss. Move or protect critical files before deadlines hit.
Produce compliance documentation for auditors, counsel, and regulators. Prove you understand your data lifecycle. Document retention decisions. Meet SOX, HIPAA, SEC Rule 17a-4, and legal hold obligations.
Move files to long-term storage. Apply retention labels and legal holds automatically. Migrate data out of OneDrive before expiry. Reduce manual work. Reduce human error. Reduce risk.
Works within Microsoft 365, SharePoint, Teams, and Outlook. No disruption to user workflows. Runs in the background. Connects to your existing audit and compliance systems.
You manage client documents with strict retention periods. Tax returns stay seven years. Audits stay five. Work papers stay three. Comply with IRS rules and SOX requirements without losing critical work product or client materials.
Legal holds and discovery obligations mean your data retention is non-negotiable. OneDrive policies must never interfere with litigation readiness or attorney-client privilege. Know what is protected and why.
SEC Rule 17a-4 and similar regulations require precise data lifecycle management. Prove compliance to auditors year after year. Demonstrate you retain what regulators require and delete what you cannot keep.
HIPAA requires specific retention periods for patient records and medical documentation. OneDrive must respect those deadlines while protecting privacy. Automated enforcement prevents accidental HIPAA breaches.
You remain in control of every action. We discover, analyze, and alert. We report on what is happening and what will happen. You decide whether to move files, extend retention, apply legal holds, or change policies. The system executes only actions you explicitly approve.
It depends on tenant size. Firms with under 1000 users typically see complete discovery in 4-8 hours. Larger organizations may need 24-48 hours. We run in the background without disrupting user access or performance.
No. We discover and work within your existing policies. We help you manage what Microsoft is already doing. No configuration changes required. No risk to your current setup. No disruption.
Yes. We export compliance reports in standard formats. Integrations with ServiceNow, AuditBoard, Workiva, and similar platforms are available. Custom connectors can be developed for specialized needs.
You can manually override any file or apply legal holds to protect it indefinitely. You can set rules to automatically extend retention for certain file types, departments, or people. Full flexibility remains yours.
We charge per active OneDrive user per month, starting at $4 per user. Volume discounts available for firms with 100+ users. No setup fees. No hidden costs. No surprise charges. Custom pricing available for enterprise deployments.
Yes. Free 30-day trial. Full functionality. No credit card required. Works with your actual data. No sandboxed or demo environment. See real results before you commit.
Get started with OneDrive Retention Compliance today. Understand your data lifecycle. Meet compliance requirements. Prevent data loss.
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