Vellum turns your project notes and scope into a polished, professional invoice in under 60 seconds. Built for freelancers, consultants, and small agencies who do great work and deserve to get paid on time.
The Problem
Independent professionals lose an average of 6 hours per month on invoice creation, follow-up, and dispute resolution. That is billable time that never gets billed.
You copy-paste line items from emails, chase down hourly logs, and manually calculate taxes. Every invoice is a mini project you never charged for.
Chasing overdue invoices is awkward and time-consuming. Each follow-up email interrupts your actual work and strains the client relationship you worked hard to build.
Amateurish invoice design undermines the premium positioning you maintain through every other part of your client process. First impressions do not stop at the proposal.
Clients push back when the invoice does not clearly map to what was agreed. Without a clean itemized breakdown, you end up negotiating instead of getting paid.
Features
Vellum handles the entire billing cycle from scope to payment so you can focus on the work itself.
Paste your project notes, email threads, or time logs and Vellum structures them into clean, itemized line items. No template hunting, no manual math, no Sunday evening admin sessions.
The AI recognizes deliverable types -- design, development, strategy, revisions -- and suggests pricing ranges based on your history and industry benchmarks. You stay in control, but the defaults are smart.
Set it once: Vellum sends polite, professionally worded follow-ups at 7, 14, and 28 days past due. No awkward emails from you. Payments just start arriving on schedule.
Every invoice ships as a beautiful, brand-consistent PDF with your logo, colors, and payment terms. Clients open it and take it seriously from the first line item.
If you used ProposalAI to close the project, Vellum pulls the approved scope and rates directly. Your invoice is ready before you finish your morning coffee.
See at a glance which invoices are paid, pending, or overdue. A single dashboard replaces the spreadsheet you have been maintaining since 2019 and adding rows to at midnight.
Add tax rates by jurisdiction, apply them automatically to relevant line items, and export clean reports for your accountant at year-end. No more manual calculations or post-filing corrections.
Sync with Stripe for online payments, Toggl for time tracking, and QuickBooks for accounting. Your entire billing workflow lives in one place rather than spread across five browser tabs.
How It Works
Vellum is built for speed. Most users generate, review, and send their first invoice in under four minutes from sign-up.
Drop in your project scope, time logs, or email threads. Vellum reads the context and identifies billable items, quantities, and rates without you lifting a finger. Plain language works fine.
The AI drafts the invoice in seconds. You scan the line items, make any edits, apply your logo and brand colors, and confirm the payment terms. Most reviews take under two minutes.
Dispatch the invoice with one click. Vellum handles delivery, read receipts, automated reminders, and payment confirmation. You get notified the moment money lands.
Built for independence
Large agencies have finance teams, account managers, and billing software built into their overhead. You have Vellum -- and it is faster than all of them combined.
Whether you bill hourly, by project milestone, or on a monthly retainer, Vellum adapts to how you work rather than forcing you into a rigid template designed for someone else's business model.
From the community
"I used to spend Sunday evenings piecing together invoices from Slack threads and Notion docs. Now I paste my notes in on Friday afternoon and the invoice is ready before I close my laptop. I have not had a late payment in three months."
"The automated reminders alone paid for the subscription on the first invoice cycle. I had one client who was chronically 45 days late. Vellum's follow-up sequence got him to 12 days. That is real cash flow for a solo operation."
"I run a three-person content agency. We were losing track of which invoices were out, which were paid, and which were overdue across 15 active clients. Vellum's dashboard fixed that in about ten minutes of setup. Genuinely shockingly good."
Pricing
No per-invoice fees. No transaction percentages cut from your revenue. Just a flat monthly rate that pays for itself the first time you get paid on time.
FAQ
Join 2,400 independent professionals who send better invoices, get paid faster, and spend less time on billing admin. Free for 14 days. No credit card required.
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