Manual payroll ties up hours every month, and one missed deadline or tax rule triggers penalties. By checking compliance and calculations upfront, you catch errors before clients are impacted and spend reclaimed hours on relationships instead.
Payroll AI -- For Small Business
Payroll AI handles employee payments, tax filings, and compliance deadlines automatically. Built for businesses with 2 to 25 employees who want accurate payroll without a full-time HR department.
The problem
941, 940, W-2s, state unemployment filings, new hire reports. Miss one and the IRS sends a letter you will not enjoy opening. The calendar never stops moving.
Social Security wage bases, state unemployment rates, local income tax tables -- the numbers shift annually and no one sends you a memo. Getting them wrong is your problem, not theirs.
Spreadsheets, bank transfers, paper checks, employee reimbursements, paid time off balances. The system works until someone calls in sick on payday or the bank ACH window closes.
W-4, I-9, direct deposit forms, state new hire reporting, benefits enrollment. Every new employee is a small compliance project that lands entirely on you to manage.
What Payroll AI does
Payroll AI connects to your bank, knows your employee details, and handles the entire payroll cycle from calculation to compliance filing without you managing each step manually.
Set a schedule and Payroll AI runs payroll automatically each period. Hourly employees, salaried staff, contractors -- all handled correctly. Review and approve in under five minutes, or let it run fully automated.
941 quarterly reports, 940 annual returns, state income tax withholding, and unemployment filings are calculated and submitted on time. You receive a confirmation email. No forms to print, no portal to log into.
Employees receive their net pay directly in their bank accounts. ACH transfers process automatically on schedule. No check printing, no trips to the bank, no manual transfers to track.
Payroll AI generates and e-files all W-2s and 1099-NEC forms for your employees and contractors. Employees access theirs through a self-service portal in January -- no paper mail required.
Digital W-4 and direct deposit collection sent straight to the employee's phone. State new hire reports filed automatically on your behalf. You add the name; the system handles the rest.
Define your accrual policy once. Payroll AI tracks balances per employee, applies them automatically to pay runs, and alerts you when balances hit thresholds you define. No more manual spreadsheet updates.
Setup in one afternoon
Link your business checking account via secure Plaid integration. No routing numbers to enter manually. Takes three minutes and works with any US bank.
Import from a CSV or enter each employee directly. Payroll AI sends each employee a digital onboarding link so they complete their own W-4 and banking info from their phone.
Weekly, biweekly, semi-monthly, or monthly. Payroll AI learns your schedule and sends you a review reminder 48 hours before each run so nothing catches you off guard.
Review the run summary, confirm hours if needed, click Approve. Deposits process. Taxes are calculated, held, and filed automatically on deadline. You get a receipt.
Real owners
Small businesses in home services, retail, childcare, and professional services
"I used to do payroll on Sunday nights and dread it all day Sunday. Now I get an email on Friday saying payroll ran. That is the entire update. I do not think about it anymore."
"My accountant told me I had a 940 that was 11 days late last year. I paid the penalty and spent an afternoon filing paperwork I did not understand. That does not happen anymore."
"Hiring my third employee used to feel overwhelming because of all the state paperwork. Now I just add them and they get a link on their phone. My part takes about two minutes."
Pricing
Every plan includes full tax filing. No surprise charges when quarterly deadlines arrive and no add-ons to unlock the compliance features.
Up to 5 employees. Full payroll and federal tax filing included from day one.
Up to 15 employees. Same-day deposits, time off tracking, and IRS notice response.
Up to 25 employees. Multi-location, QuickBooks sync, and a dedicated account manager.
FAQ
Run your first payroll free. No credit card required. Setup takes less than an afternoon and the first run shows you exactly what was filed and when.
Get Started Free30-day free trial -- all features included -- cancel anytime
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